Transparency Notices
Transparency Notices help compliance teams track EU AI Act disclosure obligations for AI products. Use them when a product interacts with users as an AI system, generates content, performs emotion recognition, performs biometric categorization, or creates deepfake or synthetic media that needs disclosure.
Where To Work
Use two shipped surfaces together:
- Product Detail > Transparency records the notice decisions for one AI product.
- Transparency Dashboard shows the space-level status across AI products.
The Product Detail Transparency tab is available for AI-labeled product types in the catalog. The dashboard currently summarizes backend AI product types ml_model, llm_agent, and agent.
Notice Types
Each product can track these notice types:
| Notice type | Use it for |
|---|---|
| AI interaction | Users need to know they are interacting with an AI system. |
| Generated content | Content generated or materially modified by AI needs labeling or disclosure. |
| Emotion recognition | Users or reviewers need disclosure for emotion-recognition use. |
| Biometric categorization | Users or reviewers need disclosure for biometric categorization. |
| Deepfake | Synthetic or manipulated image, audio, or video content needs disclosure. |
Statuses
Set each notice to one of:
| Status | Meaning |
|---|---|
| Implemented | The disclosure exists and can be evidenced. |
| Planned | The obligation applies, but implementation is not complete. |
| Not applicable | The obligation does not apply to this product. |
Missing notice rows are treated as not configured until a user saves the product's notice set.
Product Workflow
- Open the AI product in the catalog.
- Open the Transparency tab.
- Review each notice type and decide whether it applies.
- Set implemented notices to
Implemented. - Add the URL where the notice or supporting disclosure can be reviewed.
- Add notes that explain the implementation, exception, or planned remediation.
- Use View template when a transparency notice template is available for the notice type.
- Save the full notice set.
Saving replaces the full transparency notice set for the product and records an audit event with before and after notice snapshots.
Templates
The Transparency tab can load content templates from the space's Content Templates library using category transparency_notice. Templates are matched by notice type and locale when available.
Use templates as drafting aids for public disclosure text or internal implementation notes. The saved Transparency Notice record stores the status, URL, and notes; it does not store the copied template text separately.
Dashboard
Open Transparency Dashboard to triage disclosure gaps across the space. The dashboard shows:
| Column | Meaning |
|---|---|
| Product | AI product name; selecting it opens the product detail page. |
| Type | Catalog product type. |
| Risk | Product risk classification when available. |
| Status | Computed transparency status. |
| Progress | Implemented applicable notices out of total applicable notices. |
Dashboard status is computed from applicable notices:
| Status | Rule |
|---|---|
| Compliant | Every applicable notice is implemented. |
| Incomplete | At least one applicable notice is planned or not set. |
| Not set | No applicable notices have been recorded. Products with only not-applicable notices also appear as not set. |
Use the search box to find a product by name or type, and use the status filters to focus on compliant, incomplete, or not-set products.
Operating Practices
- Record a URL whenever a disclosure exists in an application, product page, policy, model card, or user-facing notice.
- Use notes to explain why a notice is not applicable.
- Revisit notices after major product changes, new user interactions, or new generated-content capabilities.
- Pair transparency review with risk register, conformity assessment, and prohibited-practices screening for AI products.
Troubleshooting
| Symptom | What to check |
|---|---|
| A product is missing from the dashboard | Confirm the product is an AI product type included by the dashboard and belongs to the selected space. |
| Progress is 100% but status is Not set | No notices are applicable. Mark applicable obligations as Implemented or Planned before saving. |
| Template is not available | Confirm a Content Template exists in the space with category transparency_notice and the expected notice-template slug. |
| Saved values disappeared | Saving replaces the full notice set. Make sure the client sends every notice row that should remain. |
Developer Reference
For API payloads and dashboard status rules, see the Transparency API.