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User Profile

Your profile contains your personal information and how you're represented in Qarion.

Accessing Your Profile​

You can access your profile by clicking your avatar in the top-right corner of the application and selecting Profile from the dropdown menu. Alternatively, you can navigate directly to /profile or /settings/profile.

Profile Information​

Display Name​

Your Display Name is how you appear throughout Qarion. It is used for comment attributions, assignment displays, team member lists, and activity logs.

Email Address​

Your Email Address serves as your unique identifier. It is used for login, receiving notifications, and identifying you to other users.

Avatar​

Your Avatar is your visual representation in the system. It appears on comments, assignments, and lists, helping others quickly identify your contributions.

Team / Department​

You can optionally add your Team or Department. This information helps other users find you and understand your organizational context when viewing your profile page.

Bio​

The Bio field allows you to introduce yourself. Use it to share your role, expertise, or current focus areas with other space members.

Editing Your Profile​

To update your profile information, navigate to your profile page and click the Edit Profile button. You can then modify fields such as your Display Name, Team/Department, and Bio. Once you have made your changes, save them to update your profile across the system.

Avatar System​

Avatar Options​

Qarion supports several ways to represent yourself. You can use Initials automatically generated from your name, upload a Custom Image (photo or graphic), or pull your avatar from Gravatar using your email address.

Changing Your Avatar​

To change your avatar, navigate to Settings > Profile and click on your current avatar image. From there, you can choose to upload a new file, revert to using your initials, or sync with Gravatar.

Image Requirements​

When uploading a custom avatar, ensure the image is in JPEG, PNG, or GIF format. A square aspect ratio is recommended for the best display. The system will automatically resize and crop the image to fit, subject to file size limits defined in the system configuration.

Viewing Other Profiles​

You can view another user's profile by clicking their name or avatar from collaboration and governance surfaces such as comments, issue assignments, ticket history, access requests, meetings, architecture standards, data questions, analyses, and audit-style activity lists. Profile links open the dedicated user profile route:

/users/{user-id}

Use this page when you need to understand who owns a work item, who commented on an artifact, who attended a meeting, or whether a teammate has relevant recent activity in the current space.

Member Directory​

To browse all members in a space, navigate to the space settings and locate the Team or Members section. You can browse the list or search for specific users to view their profiles.

Profile Page Layout​

Another user's profile is a read-oriented page. It shows:

  • Header information, including avatar, full name, email, and superadmin badge when applicable.
  • Activity counters for products owned, issues assigned, issues reported, meetings attended, access requests, and analysis interactions.
  • An overview tab with account status, role, and AI literacy tracking.
  • A recent activity tab with a contribution heatmap and links back to products, issues, meetings, requests, and analyses.

Click a heatmap day to filter recent activity to that date. Click an activity row to open the linked product, issue, meeting, request, or analysis.

Editable Versus Read-Only Fields​

Your own profile settings are editable from Settings > Profile. Another user's profile is normally read-only. Superadmins can manage user activation, roles, and account-level fields from administrator user management. AI literacy tracking can be updated by the profile owner or by a superadmin when the tenant uses that governance workflow.

Profile in Context​

In Comments​

Your avatar and name are displayed next to every comment you make, providing clear attribution and allowing others to click through to your profile. The timestamp of your contribution is also shown.

In Assignments​

When you are assigned to issues or action items, your avatar is displayed for easy identification. Users can click on your avatar to view your full profile details.

In History​

Activity logs throughout the system record who made changes and when they occurred, including a link to the user's profile for accountability and context.

Privacy Considerations​

Visibility​

For authenticated users, profile pages may show your name, avatar, email, active status, role, AI literacy status, activity counters, recent activity, and usage heatmap. Public or unauthenticated views use a reduced profile shape and do not include sensitive account fields such as email.

Privacy​

Activity shown on profile pages is permission-aware and links only to resources the viewer can access. Detailed access history, security settings, and administrator-only account controls remain restricted to the appropriate admin areas.

Updating Email​

Changing your email address generally requires verification of the new address and may need administrator approval depending on the system configuration. You will likely need to re-authenticate after the change. If you need to update your email, please contact your administrator.